San Diego
Position Type: 
Full Time

About the Role:

This position requires a dynamic and self-motivated candidate to provide administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and General Counsel, effectively partnering with the leadership team, while organizing and expediting flow of work through the C-Suite. There will be frequent interactions with Mitek employees, throughout the organization, as well as external industry leaders, along with frequent access to highly confidential information and files. The role will create and execute projects and tasks on behalf of the executives with the autonomy to make decisions on his behalf, while also coordinating complex activities and working independently to handle a wide range of administrative and executive support related tasks with little or no supervision.

What you will do

  • Serve as first-point-of contact for supported Executives, autonomously prioritizing and making decisions regarding the Executive’s time and resources.
  • Effectively manage executive’s calendar, travel schedule, and internal and external communication related to meetings, conference calls, invitations, event planning, board meetings, etc.
  • Participate as part of a team in planning, coordinating and executing events such as: Executive meetings, Senior Leadership Team Offsites, industry symposiums, trade shows, national meetings/conferences etc.  Includes activities such as:
  • Set up video conferencing/conference calls prior to meetings
  • Greeting guests of the supported executives, including business partners and interview candidates
  • Communicating professionally and effectively with C-Suite level executives and their support staff to ensure that meetings are scheduled promptly and appropriately
  • Manage preparation of Quarterly Board of Directors Meetings:
  • Compile & create Board of Directors presentations using our Board Portal.
  • Coordinate Board of Directors meetings and communicate with Board and Advisory Board members as needed.
  • Communicate executive's instructions or desires to various individuals and/or departments, and furnish and obtain information from other executives.
  • Assist in the preparation of executive, advisory and external meetings, to include preparation of materials and agenda, capturing meeting minutes, follow through on action items, etc.
  • Coordinate high volume of travel, domestic and international, associated with complex itineraries and meetings. This includes transportation and accommodations, dining, confirming agendas, locations, etc. with participants, preparation of itineraries and identification of cost-efficient travel options, while pro-actively troubleshooting and addressing travel conflicts and issues.
  • Prepare special reports, gathering, and summarizing data.
  • Prepare complex correspondence, reports, spreadsheets and presentations.
  • Independently manage and own special projects, some that may require discretion and sensitivity.
  • Create, route & process written and verbal correspondence while exercising a high degree of discretion and confidentiality.
  • Ensure urgent and priority correspondence and matters are communicated in a timely and effective manner to the executives.
  • Organize and maintain files of correspondence and records, following up on pending matters.
  • Complete timely, accurate and compliant, expense reporting
  • Participate in, and sometimes lead, process improvement, often establishing processes to accomplish objectives.
  • Implement systems to file, organize, and archive information.
  • Communicate directly, and on behalf of the CEO, CFO, or General Counsel when requested
  • Maintain confidentiality and use a high degree of discretion.
  • Provide Reception relief during lunches, absences, etc.

Who you are

  • Associate’s or Bachelor’s degree,  with 5+ years of experience supporting  C-level executives, preferably in hi-tech industry.
  • Excellent written and verbal communication skills
  • Excellent organizational skills and attention to detail
  • Team player
  • Ability to exercise sound judgment, use discretion and manage sensitive and confidential information.
  • Demonstrated ability to be pro-active, anticipate issues and effectively problem-solve.
  • The ability to anticipate complications related to complex tasks and processes and search for opportunities of simplifications
  • Proven proficiency in safeguarding complex tasks and processes by building in redundancies while maintaining efficiency. 
  • Ability to maintain a calm and professional demeanor in any situation.
  • Experience planning large meetings.
  • Strong proficiency in Microsoft Office including Outlook, PowerPoint, Word and Excel, and Cloud based storage platforms.
  • Excellent professional and personal demeanor, including inter-personal and collaboration skills to work effectively with all levels across the organization and with external parties. Perform multiple tasks concurrently with ease and professionalism.
  • Strong organizational skills, with demonstrated flexibility, and the ability to work in a deadline-oriented, fast-paced environment while independently and effectively managing multiple, changing, priorities, while consistently meeting deadlines and delivering high quality work product.
  • Proven discretion, integrity and diplomacy in handling sensitive and confidential information.
  • Ability to travel ~25%
  • Ability to lift up to 25 lbs.

About Mitek

Mitek - (NASDAQ: MITK) - is a global cloud-technology, artificial intelligence and machine learning leader in mobile capture and identity verification software solutions. Mitek’s identity verification allows an enterprise to verify a user’s identity during a mobile transaction, enabling financial institutions, payments companies and other businesses operating in highly regulated markets to transact business safely while increasing revenue from the mobile channel. Mitek also reduces the friction in the mobile users’ experience with advanced data prefill. These innovative mobile solutions are embedded into the apps of more than 6,500 organizations globally and used by tens of millions of consumers for mobile check deposit, new account opening, insurance quoting, and more.

We have a track record of breakthrough achievements that have helped transform mobile banking and the identity verification markets. As a result, we are a NASDAQ-listed company and have grown globally at 30% annually for 5+ years, with headquarters in San Diego, CA and offices in the London, Paris, Amsterdam, Barcelona, Madrid and New York City.

This is a very dynamic and fast-paced work environment.  A high degree of leadership and commitment are essential. We’re looking for team members that live our core values of Delivering, Learning and Caring.

Apply Now